RUJ terms and conditions
COLLECTION POLICY
The Jagiellonian University Repository, hereinafter referred to as “RUJ,” constitutes an institutional system designed for the storage and dissemination of digital texts and other forms of expression (including graphic, audio, and multimedia materials), hereinafter referred to as “works,” created by or co-authored by the employees, doctoral candidates, and students of the Jagiellonian University in connection with their work or studies at the Jagiellonian University, or published by organizational units of the Jagiellonian University, or related to the functioning of the Jagiellonian University.
RUJ serves the development of scientific communication, facilitates broad access to research conducted at the Jagiellonian University, promotes it, enables the exchange of knowledge with the economic sector, supports the determination of quality indicators for this research, the evaluation of its author or authors and the University itself, as well as aggregates access to the results of this research.
RUJ collects digital versions of works that were originally created in analog form, as well as works originally created in digital form, in particular:
1) scholarly articles and studies;
2) books;
3) PhD theses;
4) Master's theses;
5) Bachelor's theses;
6) conference materials and presentations;
7) teaching materials;
8) scholarly journals;
9) other materials related to activities of the Jagiellonian University.
DEPOSITION POLICY
The following forms of deposition of materials are permitted:
1) self-archiving by the authors or co-authors of a work;
2) indirect depositing by a librarian of the faculty/institute library of the Jagiellonian University in consultation with the author(s) of the work;
3) indirect depositing by a librarian of the Jagiellonian Library University in consultation with the author(s) of the work.
The deposit is carried out online.
The depositors make the materials available free of charge on the basis of an open Creative Commons license
The process of depositing materials ends with the approval of correctness of their format and metadata by librarians from the Section of Jagiellonian University Repository in the Digital Collections Department.
The author takes full responsibility for the materials deposited in RUJ and is liable for any infringement of copyrights and property rights of third parties.
If necessary, subsequent versions of the same text can be deposited with appropriate information in the bibliographic description.
Depositing a previously published work requires the consent of the publisher to whom the author(s) have transferred the economic copyrights to the work or to whom the author(s) have granted an exclusive license for the same work in the same field of exploitation. In such cases, it is recommended to review the agreements with the publisher or the publisher’s policy regarding making works publicly available in an institutional repository (which can be verified on the Open Policy Finder website: https://openpolicyfinder.jisc.ac.uk/
Works deposited in RUJ constitute the intellectual property of the author(s) and are protected under the Act of 4 February 1994 on Copyright and Related Rights (Dz. U. z 2025 r. poz. 24).
ACCESS POLICY
Access to the RUJ resources is possible according to the licenses granted by the authors.
The metadata are made available without restrictions in accordance with the general law regulations.
The resources of RUJ can be accessed only for personal use, for scholarly, for teaching purposes or educational.
Digital copies of works made available in RUJ may be reproduced, cited, and processed for personal use. The condition for using the resource is proper citation, which must include the author’s first and last name, the title of the work, other bibliographic details, and a link to the original deposited in RUJ.
ARCHIVING POLICY
A work deposited in RUJ is stored permanently in accordance with the data security policy.
RUJ will ensure permanent readability and availability of any its content. If necessary, the files will be converted into up to date formats.
A work deposited in RUJ cannot be withdrawn by the author(s).
At the justified request of the author(s), particularly in cases of legal violations (e.g., confirmed copyright infringement or falsification of research results), the deposited work may be excluded from public access.
BIBLIOGRAPHY OF PUBLICATIONS OF JAGIELLONIAN UNIVERSITY STAFF (BPP UJ)
1) BPP UJ is the main source of information about the publications of Jagiellonian University staff. In periodical assessments of members of the Jagiellonian University scholarly staff and in awarding prizes for research activity, only publications registered in the BPP UJ database are considered.
2) The BPP UJ documents both the current publication output and materials published in previous years.
3) Bibliographic data concerning materials published by employees of the Jagiellonian University in scholarly, popular-science, and other sources may be entered directly into the BPP UJ database by the academic staff of the Jagiellonian University or by librarians from faculty and institute libraries.
4) The bibliographical description of the publication should be verified on the basis of the original provided by its author in printed form or by indicating a link to the publication in an electronic version. Verification is performed by librarians from the faculty/institute libraries of the Jagiellonian University or librarians from the Jagiellonian Library. The verified bibliographic descriptions, after checking their correctness and completeness, are approved for publication in the BPP UJ database by the librarians of the Jagiellonian Library (Repositories Section in Digital Collections Department).
5) It is the responsibility of the author to prepare the English version of the title of the publication, unless it appears in the original text.
6) After completing the bibliographic description of the publication its affiliation should be provided.