Policy

Before depositing a file in the Jagiellonian University Repository, it is necessary to check if the publisher allows for publishing the text in an institutional repository. It is common for publishers to restrict the possibility of making the published version available in a repository while allowing the deposition of the preprint or postprint versions. 

 

Where can you find information about the version of the article that can be deposited in the JU Repository? 

  • Publisher's or journal's website - reliable sources of information about Publisher policies are the websites of individual publishers or journals. They usually contain
    up-to-date guidelines     regarding self-archiving publications.

  • Publishing agreement / contacting the Publisher - check the terms of the publishing agreement between the Author and the Publisher. This agreement should specify the rights and obligations of both parties, including the rules for self-archiving different versions of articles. If in doubt, contact the Publisher directly.

  • Open policy finder - formerly known as Sherpa Romeo, an online database that collects and provides information about open access policies of publishers and journals, mainly international ones. It details the rules and conditions for authors to self-archive their publications. The previously used colour system to indicate different archiving models has been discontinued due to the increasing complexity of open access policies. Instead, new layouts for publisher policies and a new iconography system have been introduced. These changes make it easier to understand the various open access options.

 

How to use the Open policy finder website? 

1. Searching for a journal or publisher 

On the Open policy finder homepage, use the search bar to enter the title of the journal, ISSN number, or publisher name. 

2. Publisher policy

After finding and selecting the appropriate journal, go to the "Journal policy" section. Here you will find information about the terms under which different versions of an article can be made available in open access. 

3. Open access pathways 

Each version of the article (published, accepted, submitted) may have one or more pathways that enable open access to the article. Click on the chosen pathway to see detailed information. 

4. Interpreting different aspects of publisher policies

Pay attention to the notes about the terms and conditions for sharing different versions of articles. This information may include embargo periods, licensing requirements, and specific repositories where the article can be deposited. 

 

Glossary

Open Access (OA) - a publishing model in which scientific content is available online without fees or technical barriers for readers. 

Gold Open Access - a model where an article is immediately and permanently available in open access on the publisher's website, often associated with an APC fee. 

Green Open Access - a model where the author self-archives a copy of their work in a repository or on their website. The version of the article that can be archived depends on the publisher's policy. 

Self-archiving - the practice where authors independently make copies of their research articles available in publicly accessible repositories, such as institutional repositories, subject repositories, or on their websites. This process enables broad access to research results, increasing their visibility and impact immediately after publication or after an embargo period, if required by the publisher. 

Hybrid Journal - a journal that offers both a traditional subscription model and an open access option for individual articles. 

Article Processing Charge (APC) - a fee that the author or their institution must pay to publish an article in an open access journal. The APC covers costs associated with the publication process, such as peer review, editing, production, and archiving. By paying this fee, the article becomes available to everyone free of charge, without any subscription barriers.

Embargo - a period during which the publisher limits access to the full text of an article before it is made available in open access. The length of the embargo period and the versions of the article it applies depend on the publisher's policy. 

Published Version - the final version of the article which has been peer-reviewed, accepted, and published by the publisher. It usually contains formatting, pagination, the publisher's logo, and other elements typical of the official publication. This version is available on the journal's or publisher's website. Also known as Final Published Version, Version of Record. 

Accepted Version - the version of the article that has been accepted for publication after peer review but before final formatting and typesetting by the publisher. It includes all corrections suggested by the reviewers and accepted by the author. It is also known as: Author's Accepted Manuscript (AAM), Author's Accepted Version, Final Author Version, Postprint. 

Submitted Version - the original version of the article submitted by the author to the journal for peer review. It is the version written by the author that has not yet undergone the peer review process. It is also known as: Author's Original Manuscript (AOM), Original Manuscript, Preprint. 

Institutional Repository - a digital archive that collects, preserves, and provides access to research works and other academic resources created by members of a given institution, such as a university or research institute. An institutional repository enables long-term storage and easy access to works, thereby promoting the visibility and impact of the research conducted at the institution.